Bylaws Page

Home
Bylaws Page

Lake Havasu City Sportsman Club, Inc.
An Arizona Nonprofit Corporation

Bylaws

These Articles supersede any prior enacted Bylaws or Amendments of the Lake Havasu City Sportsman Club, Inc. The approved Bylaws dated 12/5/2023 will be considered the Club Bylaws unless amended at a later date.

Article I – Name

The name of this organization is the Lake Havasu City Sportsman Club, Inc., hereafter referred to as the Club. The Club was established and Incorporated as a non-profit Organization in 1971.

Article II – Location

The Club is located in Mohave County, Arizona on Bureau of Land Management land, next to SARA Park, just south of the Lake Havasu City southern border and west of Arizona State Hwy 95. The clubhouse GPS location is 34° 26’ 17.74” N 114° 14’ 49.61” W. The Club operate under a long-term Use Agreement with Lake Havasu City. The City holds the Master Lease Agreement from the Bureau of Land Management.
The Club mailing address is: Lake Havasu City Sportsman Club, Inc., P.O. Box 1303, Lake Havasu City, AZ 86405-1303

Article III – Purpose

The purpose of the Club is to foster the advancement and well-being of the shooting sports with the goal of improving understanding and knowledge of shooting skills, safe handling and proper care of firearms, as well as improving marksmanship.
The Club has five (5) Pistol, two (2) Rifle, six (6) Shotgun and two (2) Archery Ranges.
The Club is an affiliate of the NRA (National Rifle Association), CMP (Civilian Marksmanship Program), ATA (Amateur Trapshooting Association), USPSA/IPSC (United States Practical Shooting Association) and SASS (Single Action Shooting Society).

Article IV – Membership

A voting membership, Annual or Life, is open to anyone who is 18 years of age or older and has the lawful right to have in their possession a legal firearm in the State of Arizona.
Membership includes the member’s spouse and any children under the age of 18 years. The spouse, if they use the facility, is subject to the same firearm requirements as the voting member. A voting membership is entitled to one (1) vote.
A prospective member must complete and sign an application. He/she must agree to abide by the Club Bylaws and all Rules and Safety Regulations. This includes being responsible for their spouse, children and their quests.
The prospective member must pay the current dues and any other charge or fee that is listed on the current application form. All new membership applications must be approved by the Membership Chairperson or by a member authorized by the Board. Any false statement on the membership application will be considered grounds for rejection of membership. The membership dues and fees will be returned if the application is rejected.
A new member will receive a membership card, copy of the current Safety Rules and Regulations and a copy of the current Bylaws. Additional copies or updates will be available on the Club website. If requested, an additional membership card will be issued to the spouse.
If requested, a member must show his/her membership card to another member so they can verify membership status.
Non-members – The Board may establish a fee for use of the facilities or Club property by non-members. The amount of the fee and method of collection will be determined by the Board of Directors.
Members may request to have a front gate key card issued to obtain entrance to the Club facilities during times the Club is not open to the public. The Board will determine the deposit fee for front gate key cards. If a member does not renew his/her membership the front gate control will be programed to not accept his/her key card. Upon return of the front gate key card the member will be refunded the deposit fee. Only one (1) front gate key card will be issued per membership. The Board or Front Gate Access Coordinator may waver the issuance of more than one (1) key card per membership. In the case of a lost key card the serial number of the key card will be voided and the member may be issued a new key card after paying the deposit fee. The Board or Front Gate Access Coordinator will determine which gate key cards will be issued without payment of a deposit fee.

Article V – Membership Suspension and Termination

Any Club member may, in writing, notify the Board of any violation of the Bylaws or Rules and Safety Regulations by another Club Member, member’s spouse, children or guest.
Upon receipt of the written notice, the Board shall advise the Club President who will then appoint a Board member to investigate the allegation and whether a Bylaw, Rule or Regulation was violated.
Any allegation that alleges behavior or conduct that involved or could have involved serious bodily injury, destruction of Club property or criminal conduct will result in immediate suspension of the Club Member pending further investigation to include notification of law enforcement. The Club Member will be notified of the suspension and reason for the suspension through written correspondence delivered by USPS Certified Mail.
Upon conclusion of the investigation to include any law enforcement investigation, the Club Members involved will be notified fifteen (15) days prior to a hearing before the Board pertaining to the termination or re-instatement of the membership. Notification of all parties will be by USPS Certified Mail. The involved parties will be called upon to testify before the Board and may bring witnesses to establish or defend their position.
Other allegations brought before the Board that do not rise to the above serious behavior or conduct, will be heard before the Board to determine if suspension or termination of the membership is warranted.
If suspension or termination is warranted, a hearing will be scheduled during the monthly meeting that is scheduled within thirty-one (31) days. All parties involved will be notified of the date and time of the hearing through USPS Certified Mail. During the hearing all involved parties will be called upon to testify before the Board and may bring witnesses to establish or defend their position.
Based upon investigative findings and testimony during the hearing, the Board will vote on the membership suspension or termination. A two-thirds vote of the Board is required to suspend or terminate the membership. Suspended members will be notified as to the length of the suspension. Affected members will be notified in writing of the Board’s determination through USPS Certified Mail.
The termination of a membership shall include the member’s spouse and children under the age of 18 years. The Board will determine if any fees or dues are returned.
The terminated member may appeal to the general membership for reinstatement. The terminated member must notify the Board, in writing, of their request for appeal within thirty (30) days of the termination. Upon receipt of this notice, the Board will convene a meeting of the membership within thirty-one (31) days. A two-thirds vote of the members present is required for reinstatement and voting will be by secret ballot.

Article VI – Dues

Dues are paid annually and are due January 1st. Membership will be terminated if dues are not paid by January 31st of the year due.
The Board, at or before the November meeting, will set the annual dues for the coming year. A majority vote by the Board is required to change the amount of the annual dues.
Life Membership is also available for purchase from the Club. The amount of the Life Membership fee will be determined by a majority vote of the Board.
Life Membership may be awarded to someone for exceptional contributions to the Club. This includes but not limited to a member who has served three (3) years or more on the Board. The Board Member has to be a member of the Club for ten (10) years before Life Membership is effective. All awarded Life Memberships must be approved by a majority vote by the Board. The approval or disapproval of an award by the Board may be appealed to the Membership at the annual December meeting. A two-thirds vote by the members present is needed to override the Board’s decision.

Article VII – Division Funds and Property

The Club is established with three (3) primary Divisions: Pistol, Rifle and Shotgun. Three (3) Board Members will represent each Division of the Club. The Board may approve Sub-Divisions within the primary Divisions.
Funds that are received from membership dues or fees shall be placed in the Club account maintained by the Treasurer. Membership funds only will be divided equally between the primary Divisions. Sub-Divisions may share only in funds which are accredited to its respective Primary Division. All other funds that are turned into the Treasurer by a Division or Sub-Division shall be shown as a credit to that Division or Sub-Division.
The Treasurer will deduct from each Division’s funds the amount needed to pay for pre-approved items in common. Additional spending for in common must be approved by a majority vote of the Board.
The Board will set the amount of funds that each Division can keep as petty cash or spend without the approval of the Board.
Additional property or equipment purchases from a Division’s funds, over the amount of each Division’s approved spending limit, must be approved by a majority of the Board.
Any and all Club facilities and equipment purchased with Club funds, match fees or donated to the Club shall remain Club property.
All targets, props and equipment that are paid for from Division funds, match fees or donated to that Division are reserved for that Division. The Division Board Members may authorize the use of these items for practice or for other approved matches. This authority may be overridden by a two-thirds vote of the Board.
The Board may approve the sale or donation of unused property.

Article VIII – Meetings

A combined General Membership and Board Meeting will be held monthly at a place and time established by the Board.
Annual meetings will be held in December of each year. Ballots for the next year Board, amendments to the Bylaws or other measures will be counted at the December meeting.
Special Board or General Membership meetings may be convened at anytime by the Club President or on demand, in writing, by the Club Secretary.
A quorum of the Board is required to conduct a vote at any meeting. Five (5) Board Members shall constitute a quorum.
Motions brought before the Board must be seconded followed by a vote of the Board of Directors present.
A meeting agenda will be prepared by the Club Secretary and disseminated to the Club Membership no later forty-eight (48) hours prior to the meeting.
The Club Secretary will prepare minutes of each meeting. The minutes will be filed and disseminated to the membership upon approval of the Board.
All General and Board meetings will be conducted in the following manner:

1.Call to Order
2.Pledge of Allegiance to the Flag of the United States of America
3.Roll call of the Board Members and Officers
4.General
a. Approval of the prior meeting minutes
b. Treasurer’s Report
c. Membership Report
d. Secretary’s Report
e. Old business
f. New business
5. Division Reports
a. Pistol Division
b. Rifle Division
c. Shotgun Division
6. Board Members and Officers Comments
7. Membership Comments
8. Meeting Conclusion and Adjournment

Meetings are open for any Club Member to attend. If a Club Member has comments or concerns, they are to address them as the specific agenda item is discussed by the Board of Directors. Comments pertaining to the Club that are not part of the meeting agenda are to be addressed during the Membership Comments period. Comments must be kept brief and within time allotted to enable all who wish to speak time to do so. The allotted time for Membership Comments is three (3) minutes, which can be extended at the discretion of the Club President.
Meetings of the Board of Directors are business meetings, and therefore, all in attendance shall conduct themselves in a professional and courteous manner. Anyone who uses foul of abusive language, causes a disturbance or disrupts the meeting will be asked to leave.
Robert’s Rules of Order will be referenced for any procedural issues not addressed in this Article.

Article IX – Elections

Any voting member in good standing may run for the Board. A voting member wishing to have their name placed on the ballot must provide the Secretary with a signed letter that contains their name and Division which they are seeking a seat at or prior to the October meeting.
A member must be active in the Division for which he/she is seeking a Board seat. The Division Board Members will decide if a member is active in their Division. This may be appealed to the Board prior to the ballots being printed. A two-thirds vote by the Board is required to place the members name on the ballot if it is disputed by the Division Board Members. The Division Board Members may allow a voting member to seek a seat on their Board that is not active in their Division.
Any member running for the Board may have a short statement included with the ballot. This statement must be included with their letter of intention to run for the Board. The candidate may also have a more detailed statement placed on the Club website and/or request that the Secretary send it to the Club membership via the e-mail list.
The membership shall elect, by secret ballot, a nine (9) Member Board of Directors. The ballots will be counted at the Annual Club Meeting in December of each year. After the vote count, the members in each Division obtaining the highest number of votes will be considered elected.
The ballot may also contain amendments and other measures requiring a vote by the Club members.
Board Members will serve for one (1) year effective at the first meeting in January of the following year. All other measures or amendments will be effective after the vote count.

Article X – Board of Directors

An elected Board of Directors will govern the Club. Directors will be referred to as Board Members.
A Board Member may resign at any time by giving written notice to the Board.
In case of a vacancy on the Board, the Board Members will appoint a new Board Member. The person appointed must be an active member in the Division that has the vacancy unless the Division Members waver that requirement. The appointed Board Member’s term will expire at the end of the year.
A Board Member may be removed from office for just cause by a two-thirds vote of the Board. The removed Board Member will be notified, via Certified Mail, within fifteen (15) days after the vote by the Board. The removed Board Member may appeal to the Board or request a hearing by the membership at the next regular monthly meeting. The membership will be notified of the hearing via e-mail, website or posting of flyers at the range. If the suspension is contested, a two-thirds vote of the members present is required to remove the Board Member from office. Removal from office does not constitute loss of Club membership.
The Board may enter into contract(s) or leases to facilitate the operation of the Club. All contacts or leases must be approved by a two-thirds vote of the Board.
If a Board Member becomes incapacitated and/or unable to perform his/her duties, the Board may temporarily replace the Board Member with a voting member that is active in the Division. The other Division Members may waver the requirement of being active in their Division. The temporary appointment will expire at the end of the year or when the original Board Member returns, whichever comes first.
Each Board Member is authorized one (1) vote and must be present at the meetings to vote. In the case of a Board Member not being present at the meeting he/she may authorize, in writing, any Board Member to utilize his/her vote by proxy.

Article XI – Officers

The Board, at the January meeting, will select the following Officers who will be given the listed duties or other duties as prescribed by the Board President:

1. President

Shall conduct all Membership and Board Meetings.
Shall, with the approval of the Board, appoint Committees and Chairpersons.
Shall perform all such other duties as usually pertains to the office of President.
Shall serve no more than two (2) consecutive terms.
2. Vice President
Shall perform the duties of the President in the abs
ence of the President.
Shall perform any other duties at the request of the President.

3. Secretary

Take minutes at all meetings and submit them for approval to the Board at the following meeting. If the Secretary is absent the President may delegate a member to keep the minutes.
Shall prepare or have prepared all ballots for upcoming elections. The ballots will be sent out by USPS mail. The Secretary will collect the ballots and have them counted at a regular or special Club meeting. The Club will use a locked ballot box.
Shall make notification in case of a discipline hearing, written warning or special Club meeting.
Shall keep custody of the books and papers of the Club except the Treasurer’s records.
Shall prepare and distribute all correspondence including reports required by the NRA and CMP.
Keep or delegate to the Membership Chairperson the official membership role.
A person approved by the Board may aid the Secretary in the recording of the minutes.

4. Treasurer

Shall have charge of the Club funds. Funds will be deposited in a FDIC regulated bank or in interest bearing FDIC insured saving certificates approved by the Board of Directors.
Shall establish a petty cash account for each Division. The Board will set the amount of funds that each Division can spend without approval of the Board.
Shall keep accurate account of all transactions and render a detailed report at the monthly meeting.
Shall be responsible for or may delegate collection of all fees and dues.
Shall be authorized to expend funds necessary to meet recurring expenses including, but not limited to, utilities, insurance and contracts, provided such expenditures are approved and reported to the Board as part of the Treasurer’s monthly report. Payments will be made by check or use of an electronic bill pay. The President or the Treasurer will sign all checks.
Shall be responsible for filing all required tax reports.
Shall present the financial records to the Board for a yearly audit. The Board or a committee shall audit the financial records if a new Treasurer is appointed.
The Treasurer may be aided in keeping the financial records by a person approved by the Board.

Article XII – Amendments

Any member may submit an Amendment(s) to the Board.
The Board by simple majority may reject the Amendment(s) if it is not pertinent to the operation of the Club. The rejection may be appealed and voted on at the next monthly meeting. A two-thirds vote of members present must approve placing the disputed Amendment(s) on the next ballot.
The Board may call for a Special Election to make an amendment(s) to the Bylaws.
Amendment(s) will be voted on, by secret ballot. Ballots will be sent by USPS mail. Ballots will be counted at the next regular meeting. A two-thirds vote of members voting is needed to make an amendment(s) a permanent part of the Bylaws.
All amendments to the above Bylaws must, after approval, be dated and signed by a majority of the current Office holders. The new amendment must show the added or deleted portion to the original Bylaws or older amendments.
The Club Secretary will keep a signed copy of the Bylaws and Amendments. An additional signed copy will be placed in the Club safe or other secure location.
The Board, by a simple majority vote, may authorize the Secretary to correct typographical and/or grammatical errors in a Bylaw without requiring a membership vote.

These Bylaw Amendments of the Lake Havasu City Sportsman Club, Inc. are hereby adopted and approved on this date 3/2/2021 as attested to by current Club Officers whose name appear below.